Eastport Civic Association

Terms and Conditions

These Terms and Conditions (the “Terms and Conditions”) govern the use of the Eastport Civic Association website (www.eastportcivic.org, or the “Site”) and the participation in ECA events and activities.

This Site is owned and operated by Eastport Civic Association. This Site is the online portal of the Eastport Civic Association (ECA), a nonprofit membership-based community association.

User Conduct

Users agree not to engage in any activity that disrupts or interferes with the Site or its services, including unauthorized access to the Site. All communications through this Site shall be in a respectful and congenial manner.

Intellectual Property

All original content published and made available on our Site is the property of ECA. Some content may be provided by third parties and is presented on www.eastportcivic.org for member and community benefit and is for informational purposes only. Third-party content is the property of the content’s respective owners. Content includes, but is not limited to images, text, logos, documents, downloadable files, and anything that contributes to the composition of our Site.

Users may not copy, distribute, or otherwise use our content for commercial purposes without ECA’s explicit written permission.

Third-Party Goods and Services


Our Site may suggest goods and services from third parties. ECA does not warrant the accuracy, completeness, or usefulness of the information on the Site. Any reliance you place on such information is strictly at your own risk.

Limitation of Liability


ECA and our directors, officers, agents, employees, subsidiaries, and affiliates will not be liable for any actions, claims, losses, damages, liabilities, and expenses, including legal fees, from your use of the Site.

ECA does not warrant the accuracy, completeness, or usefulness of the information on the Site. Any reliance you place on such information is strictly at your own risk.

Indemnity

Except where prohibited by law, by using this Site you indemnify and hold harmless ECA and our directors, officers, agents, employees, subsidiaries, and affiliates from any actions, claims, losses, damages, liabilities, and expenses including legal fees arising out of your use of our Site or your violation of these Terms and Conditions.

Applicable Law

These Terms and Conditions are governed by the laws of the State of Maryland.

Dispute Resolution

Subject to any exceptions specified in these Terms and Conditions, if you and ECA are unable to resolve any dispute through informal discussion, then you and ECA agree to submit the issue before a neutral arbitrator in written form within 30 days of the initiation of the dispute. The decision of the arbitrator will be binding and in writing. Any mediator must be a neutral party acceptable to both you and ECA.

Severability

If at any time any of the provisions set forth in these Terms and Conditions are found to be inconsistent or invalid under applicable laws, those provisions will be deemed void and will be removed from these Terms and Conditions. All other provisions will not be affected by the removal and the rest of these Terms and Conditions will still be considered valid.

Changes

These Terms and Conditions may be amended from time to time to maintain compliance with the law and to reflect changes to the way we operate our Site and the way we expect users to behave on our Site. We will notify users by email of changes to these Terms and Conditions or post a notice on our Site.

Privacy Policy

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.

This Privacy Policy applies in addition to the Terms and Conditions of our Site.

Users can request access to their data, ask for corrections, or request deletion by contacting us at eca@eastportcivic.org.

Consent

By using our Site, users agree that they consent to the conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. Withdrawing your consent will not make unlawful any processing we completed before you withdrew your consent.

Legal Basis for Processing


We collect and process personal data about users only for the purpose of membership record keeping and processing financial transactions related to membership activities.

Personal Data We Collect

We only collect data that helps us achieve the purposes set out in this Privacy Policy.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;
  2. Email address;
  3. Phone number;
  4. Address; and
  5. Payment information

How We Use Personal Data


Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Membership Registration
  2. Membership Fee Payment
  3. Online Purchases

Who We Share Personal Data With


We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Security

We use SSL encryption and regular security audits to protect user data.

Third Parties

We may share user data with third parties that provide Merchant Services.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove or protect our legal rights.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data


User data will be stored until the purpose the data was collected for has been achieved.

How We Protect Your Personal Data

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Do Not Track Notice

Do Not Track (“DNT”) is a privacy preference that you can set in certain web browsers. We do not track the users of our Site over time and across third-party websites and therefore do not respond to browser-initiated DNT signals. We are not responsible for and cannot guarantee how any third parties who interact with our Site and your data will respond to DNT signals.

Cookie Policy

A cookie is a small data file stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s website browsing. Through your internet browser software you may choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may hinder or disable the functionality of websites you visit.

We use only functional cookies on our Site. Functional cookies are essential for the operation of our Site. Functional cookies are used to remember the selections you make on our Site for the purposes of membership registration and membership-related financial transactions.

Users can disable cookies via their browser settings, but this may affect Site functionality.”

GDPR

As a U.S.-based organization serving U.S. based members, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”) is not applicable. Therefore we do not require users to acknowledge acceptance of our site’s use of functional cookies.

We have not appointed a Data Protection Officer because we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Although GDPR does not apply to our operations, we are committed to upholding the highest standards of data privacy and security.

Termination Clause

We reserve the right to terminate user access to the Site without notice for violation of these Terms or any other conduct deemed harmful to the Site or ECA.

Refund and Cancellation Policy

Membership fees and donations are generally nonrefundable. However, requests for refunds may be considered on a case-by-case basis.

Contact Details

For any queries, please contact us via email or through our online contact form.

Eastport Civic Association
P.O. Box 3539
Annapolis, MD 21403
eca@eastportcivic.org

Contact form: Contact Us